Import Batch Payments
into Xero —
Automatically
Stop manually creating batch payments in Xero. Email your payment run file to EntryRocket — from your bank, your payroll system, or your payment platform — and the batch payment is created in Xero automatically, ready to authorise.
Used by businesses across the UK, Australia, New Zealand, and the US. Xero App Partner.
How it works
Email your batch payments
CSV, Excel, PDF — send as-is to <unique>@files.entryrocket.com
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Your custom reader processes it
Maps every field — supplier, amount, bank account, payment date, reference — exactly how Xero needs it
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Batch payments appear in Xero
Every field, every line item — exactly as it should be
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You get a confirmation email
What was imported, what Xero returned, anything to review
A payment run is a routine process. Building it manually in Xero every time isn't.
Every week or month, you prepare a supplier payment run. You have a file — from your bank, your AP system, or a spreadsheet — listing who gets paid and how much. Then someone has to recreate that in Xero as a batch payment, finding each supplier, entering each amount, checking each reference. It's repetitive, time-consuming, and risky if a number gets transposed.
EntryRocket creates batch payments in Xero directly from your payment run file. Email the file, and the batch payment appears in Xero ready for your authorisation — all payees, all amounts, all references already filled in.
Common scenarios for importing batch payments into Xero
If your payment runs start in a spreadsheet or bank system and end with manual re-entry in Xero, EntryRocket bridges the gap.
Weekly or fortnightly supplier payment runs
Your AP team prepares a payment run — a list of suppliers, amounts, and bank details — and submits it through your bank. The same data then needs to appear as a batch payment in Xero. EntryRocket creates the batch payment directly from your bank's payment file, ready for authorisation in Xero.
Payroll batch payments processed through an external payroll provider
Your payroll provider processes salaries and sends a payment file to the bank. Xero needs a matching batch payment for reconciliation. EntryRocket imports the payroll file and creates the batch payment in Xero automatically — same amounts, same references.
Multi-entity businesses running consolidated payment batches
A business group that processes supplier payments centrally across multiple Xero organisations. EntryRocket routes each payment to the correct Xero entity from a single consolidated file.
Import batch payments into Xero in four steps
The whole process takes less than a minute. You don't need to log into anything.
Email your batch payment
Send to your dedicated @entryrocket.com address. CSV, Excel, PDF — send them as-is. No reformatting required.
Your custom reader picks it up
Maps every field — supplier, amount, bank account, payment date, reference — exactly how Xero needs it.
Your batch payment is created in Xero automatically
All payees, amounts, and references mapped correctly, ready for you to review and authorise.
You get a confirmation
An email showing what was imported, what Xero returned, and anything that needs a second look.
Import batch payments into Xero from any file format
EntryRocket works with every format your accounting software, supplier, or ERP system can produce:
- CSV and TSV files
- Excel spreadsheets (.xlsx, .xls)
- PDF documents
- XML and JSON exports
- IIF, TXT, and YAML files
Not sure if your format is supported? Send us a sample file and we'll tell you straight away.
Files received today
Xero document types
Every Xero document type, covered
Importing batch payments is just the start. EntryRocket can create any document type in Xero.
Each reader is built around your exact file format and your Xero setup — not a generic template.
Why businesses choose EntryRocket for Xero batch payment imports
100% accuracy
No typos, no transposed numbers. Your data goes straight from the file into Xero exactly as it should. Our accuracy rate is 100%.
Under a minute per import
Most imports complete in under a minute. We process over 3,000 files per hour.
No login required
Just email your files. You don't need to log into anything or change your workflow.
Xero-certified
EntryRocket is an official Xero App Partner. Our integration has been reviewed and approved by Xero's team.
Always on
Send files whenever it suits you — weekends, late night, whenever. EntryRocket picks them up immediately.
Real support
Got a question? You'll hear back from the engineers who build EntryRocket — not a chatbot, not a ticket queue.
Loved by businesses worldwide
"What used to take 10–12 working hours every week now takes just seconds. EntryRocket has transformed our bookkeeping workflow completely."
Irma Bantjes
CFO, Stratus Financial Group · Sydney, Australia
"Our process went from 10–12 working hours to less than 10 minutes. The time savings alone make this an incredible investment for any business."
Peter Samuel
Forward Trucking Services · UK
Frequently asked questions
About importing batch payments into Xero with EntryRocket.
View all FAQs →How do I import batch payments into Xero?
Email your payment run file to your dedicated @entryrocket.com address. EntryRocket maps the payee details, amounts, and references and creates the batch payment in Xero automatically — ready for your authorisation.
Can EntryRocket create batch payments from my bank's payment export?
Yes. Most banks produce payment files in CSV or Excel format. EntryRocket reads your bank's export format and maps it to Xero's batch payment structure.
Does the batch payment get automatically authorised, or does someone still approve it in Xero?
EntryRocket creates the batch payment in Xero with a pending status — your team still authorises it in Xero before funds are released. The manual work that's eliminated is the data entry, not the approval step.
Can EntryRocket handle batch payments for multiple bank accounts in Xero?
Yes. You can have separate readers for each bank account. Each payment run file is routed to the correct Xero bank account automatically.
What file formats work for importing batch payments into Xero?
CSV, Excel, XML, and most structured formats your bank, payroll system, or AP platform can produce.
Can I use this for payroll batch payments as well as supplier payments?
Yes. If your payroll system produces an export file, EntryRocket can map it to a Xero batch payment. The reader is configured around your payroll file's specific format.
Also import into Xero
EntryRocket handles every Xero document type — not just batch payments.
Import invoices
Sales invoices from any file format — CRM exports, e-commerce platforms, or supplier spreadsheets — straight into Xero.
→Import bills
Supplier bills from procurement systems, logistics platforms, or any file your suppliers send you.
→Import purchase orders
POs from any procurement system into Xero automatically.
→Import quotes
Sales quotes and estimates directly into Xero.
→Import credit notes
Credit notes and refunds into Xero automatically.
→Import journals
Journal entries in your Xero automatically.
→Import bank transactions
Bank statements from CSV, OFX, or PDF — especially useful when your bank doesn't support direct feeds.
→Import payments
Payment allocations into Xero automatically.
→Import inventory items
Product and inventory data into Xero.
→Import contacts
Customer and supplier contacts into Xero.
→Start importing batch payments into Xero automatically
If you're spending even 15 minutes a week on manual Xero data entry, EntryRocket can give that time back. Most readers are ready within 2–3 business days.