Import Payments
into Xero —
Automatically
Stop manually recording payments in Xero one by one. Email your payment files to EntryRocket — from your payment processor, your bank, or your remittance files — and they're applied to the correct invoices in Xero automatically.
Used by businesses across the UK, Australia, New Zealand, and the US. Xero App Partner.
How it works
Email your payments
CSV, Excel, PDF — send as-is to <unique>@files.entryrocket.com
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Your custom reader processes it
Maps every field — invoice number, payment date, amount, payment reference — exactly how Xero needs it
↓
Payments appear in Xero
Every field, every line item — exactly as it should be
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You get a confirmation email
What was imported, what Xero returned, anything to review
Your payment processor marks invoices as paid. Xero doesn't know yet.
Stripe, PayPal, Square, your bank — each one processes payments and produces a report. Someone then has to open that report, find each invoice in Xero, and record the payment against it. When you're processing dozens or hundreds of payments a week, that manual step is a real cost.
EntryRocket imports payment records from any source and applies them to the correct invoices in Xero automatically. Your receivables stay up to date without anyone touching it.
Common scenarios for importing payments into Xero
When payments are processed outside Xero, someone has to record them. These are the situations where EntryRocket does it automatically.
E-commerce businesses reconciling Stripe or PayPal payouts
Your online store collects payments through Stripe, PayPal, or another processor. Each payout contains dozens of individual payments that need to be matched against invoices in Xero. EntryRocket imports the payment data and allocates each payment to the correct invoice — and can deduct processing fees automatically so your net figures match.
Logistics companies receiving remittance advice from clients
A transport company whose large clients send remittance files listing which invoices they've paid. Instead of manually matching each line against Xero invoices, email the remittance file and EntryRocket records the payments against the right invoices automatically.
Subscription businesses with recurring payment batches
A SaaS or subscription business collecting monthly payments through a billing platform. Each billing run produces a file of successful charges. EntryRocket maps those to the corresponding Xero invoices and records the payments in bulk.
Businesses with high-volume cash or EFTPOS receipts
Retail or hospitality businesses that process hundreds of transactions daily through their POS system. EntryRocket imports the daily settlement into Xero, recording each payment against the appropriate invoice or account.
Import payments into Xero in four steps
The whole process takes less than a minute. You don't need to log into anything.
Email your payments
Send to your dedicated @entryrocket.com address. CSV, Excel, PDF — send them as-is. No reformatting required.
Your custom reader picks it up
Maps every field — invoice number, payment date, amount, payment reference — exactly how Xero needs it.
Your payments are recorded in Xero automatically
Allocated to the correct invoice, with the right date, amount, and reference.
You get a confirmation
An email showing what was imported, what Xero returned, and anything that needs a second look.
Import payments into Xero from any file format
EntryRocket works with every format your accounting software, supplier, or ERP system can produce:
- CSV and TSV files
- Excel spreadsheets (.xlsx, .xls)
- PDF documents
- XML and JSON exports
- IIF, TXT, and YAML files
Not sure if your format is supported? Send us a sample file and we'll tell you straight away.
Files received today
Xero document types
Every Xero document type, covered
Importing payments is just the start. EntryRocket can create any document type in Xero.
Each reader is built around your exact file format and your Xero setup — not a generic template.
Why businesses choose EntryRocket for Xero payment imports
100% accuracy
No typos, no transposed numbers. Your data goes straight from the file into Xero exactly as it should. Our accuracy rate is 100%.
Under a minute per import
Most imports complete in under a minute. We process over 3,000 files per hour.
No login required
Just email your files. You don't need to log into anything or change your workflow.
Xero-certified
EntryRocket is an official Xero App Partner. Our integration has been reviewed and approved by Xero's team.
Always on
Send files whenever it suits you — weekends, late night, whenever. EntryRocket picks them up immediately.
Real support
Got a question? You'll hear back from the engineers who build EntryRocket — not a chatbot, not a ticket queue.
Loved by businesses worldwide
"What used to take 10–12 working hours every week now takes just seconds. EntryRocket has transformed our bookkeeping workflow completely."
Irma Bantjes
CFO, Stratus Financial Group · Sydney, Australia
"Our process went from 10–12 working hours to less than 10 minutes. The time savings alone make this an incredible investment for any business."
Peter Samuel
Forward Trucking Services · UK
How do I import payments into Xero?
Email your payment file to your dedicated @entryrocket.com address. EntryRocket maps the payment data — invoice reference, amount, date, payment method — and records the payments against the correct invoices in Xero automatically.
Can EntryRocket import payments from Stripe, PayPal, or other payment processors into Xero?
Yes. Payment processor exports are one of the most common payment import use cases. Stripe, PayPal, Square, GoCardless, and others produce settlement or transaction files that EntryRocket maps to Xero payments.
Can EntryRocket match imported payments to the correct invoice in Xero automatically?
Yes, as long as your payment file includes an invoice number or reference that exists in Xero. EntryRocket uses that reference to find the right invoice and apply the payment.
Can I import partial payments into Xero?
Yes. Partial payments are supported. EntryRocket records the payment amount against the invoice, leaving the remaining balance outstanding in Xero.
What file formats work for importing payments into Xero?
CSV, Excel, XML, JSON, and most export formats your payment processor or bank can produce.
Also import into Xero
EntryRocket handles every Xero document type — not just payments.
Import invoices
Sales invoices from any file format — CRM exports, e-commerce platforms, or supplier spreadsheets — straight into Xero.
→Import bills
Supplier bills from procurement systems, logistics platforms, or any file your suppliers send you.
→Import purchase orders
POs from any procurement system into Xero automatically.
→Import quotes
Sales quotes and estimates directly into Xero.
→Import credit notes
Credit notes and refunds into Xero automatically.
→Import journals
Journal entries in your Xero automatically.
→Import bank transactions
Bank statements from CSV, OFX, or PDF — especially useful when your bank doesn't support direct feeds.
→Import batch payments
Bulk payment runs into Xero.
→Import inventory items
Product and inventory data into Xero.
→Import contacts
Customer and supplier contacts into Xero.
→Start importing payments into Xero automatically
If you're spending even 15 minutes a week on manual Xero data entry, EntryRocket can give that time back. Most readers are ready within 2–3 business days.