Import Inventory Items into Xero —
Automatically
Stop manually creating inventory items in Xero one by one. Email your product file to EntryRocket — from your supplier, your ERP, or your own spreadsheet — and your inventory items are created in Xero automatically.
Used by businesses across the UK, Australia, New Zealand, and the US. Xero App Partner.
How it works
Email your inventory items
CSV, Excel, PDF — send as-is to <unique>@files.entryrocket.com
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Your custom reader processes it
Maps every field — item code, item name, purchase price, sales price, account — exactly how Xero needs it
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Inventory items appear in Xero
Every field, every line item — exactly as it should be
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You get a confirmation email
What was imported, what Xero returned, anything to review
A new product catalogue shouldn't mean hours of data entry in Xero.
New stock arrives. Prices change. A supplier sends an updated product list. Each change means someone has to open Xero and update inventory items by hand — codes, descriptions, prices, cost of goods, account codes. When you have hundreds of items, it's a significant time cost every time something changes.
EntryRocket imports inventory item updates from any file. Email the product list and your Xero inventory is updated automatically.
Common scenarios for importing inventory items into Xero
Keeping your Xero product catalogue accurate shouldn't mean hours of manual updates. These are the most common situations.
Retailers onboarding new product ranges
A retailer adding a new supplier's product range — hundreds of SKUs with item codes, descriptions, costs, and retail prices. Rather than creating each item in Xero by hand, email the supplier's price list and EntryRocket creates all the inventory items at once.
Supplier price updates across large catalogues
Your suppliers send updated price lists periodically. Manually updating every item in Xero is tedious and error-prone. EntryRocket reads the new prices and updates existing items in Xero automatically — purchase price, sale price, or both.
E-commerce businesses syncing products from their platform
An online store with hundreds of products managed in Shopify, WooCommerce, or a warehouse management system. EntryRocket imports the product data into Xero so your inventory records stay in sync without manual intervention.
Import inventory items into Xero in four steps
The whole process takes less than a minute. You don't need to log into anything.
Email your inventory items
Send to your dedicated @entryrocket.com address. CSV, Excel, PDF — send them as-is. No reformatting required.
Your custom reader picks it up
Maps every field — item code, item name, purchase price, sales price, account — exactly how Xero needs it.
Your inventory items are created or updated in Xero automatically
Item codes, descriptions, sales prices, purchase prices, and account codes all mapped correctly.
You get a confirmation
An email showing what was imported, what Xero returned, and anything that needs a second look.
Import inventory items into Xero from any file format
EntryRocket works with every format your accounting software, supplier, or ERP system can produce:
- CSV and TSV files
- Excel spreadsheets (.xlsx, .xls)
- PDF documents
- XML and JSON exports
- IIF, TXT, and YAML files
Not sure if your format is supported? Send us a sample file and we'll tell you straight away.
Files received today
Xero document types
Every Xero document type, covered
Importing inventory items is just the start. EntryRocket can create any document type in Xero.
Each reader is built around your exact file format and your Xero setup — not a generic template.
Why businesses choose EntryRocket for Xero inventory item imports
100% accuracy
No typos, no transposed numbers. Your data goes straight from the file into Xero exactly as it should. Our accuracy rate is 100%.
Under a minute per import
Most imports complete in under a minute. We process over 3,000 files per hour.
No login required
Just email your files. You don't need to log into anything or change your workflow.
Xero-certified
EntryRocket is an official Xero App Partner. Our integration has been reviewed and approved by Xero's team.
Always on
Send files whenever it suits you — weekends, late night, whenever. EntryRocket picks them up immediately.
Real support
Got a question? You'll hear back from the engineers who build EntryRocket — not a chatbot, not a ticket queue.
Loved by businesses worldwide
"What used to take 10–12 working hours every week now takes just seconds. EntryRocket has transformed our bookkeeping workflow completely."
Irma Bantjes
CFO, Stratus Financial Group · Sydney, Australia
"Our process went from 10–12 working hours to less than 10 minutes. The time savings alone make this an incredible investment for any business."
Peter Samuel
Forward Trucking Services · UK
Frequently asked questions
About importing inventory items into Xero with EntryRocket.
View all FAQs →How do I import inventory items into Xero?
Email your product or inventory file to your dedicated @entryrocket.com address. EntryRocket maps item codes, descriptions, prices, and account codes and creates or updates the inventory items in Xero automatically
Can EntryRocket update existing inventory items in Xero, or only create new ones?
Both. If an item code already exists in Xero, EntryRocket can update it with new prices or details from your file. New codes are created as new items. Your reader is configured for whichever behaviour you need.
Can I import a supplier product catalogue into Xero?
Yes. This is one of the most common inventory import use cases. Send the supplier's file — usually a CSV or Excel price list — and EntryRocket maps it to Xero's inventory item fields.
What fields can EntryRocket map for inventory items in Xero?
Item code, description, sales price, purchase price, sales account, purchase account, cost of goods account, tracked/untracked status, and more — whatever fields your source file contains.
What file formats work for importing inventory items into Xero?
CSV, Excel, XML, JSON, and most structured file formats your supplier or ERP system can produce.
Also import into Xero
EntryRocket handles every Xero document type — not just inventory items.
Import invoices
Sales invoices from any file format — CRM exports, e-commerce platforms, or supplier spreadsheets — straight into Xero.
→Import bills
Supplier bills from procurement systems, logistics platforms, or any file your suppliers send you.
→Import purchase orders
POs from any procurement system into Xero automatically.
→Import quotes
Sales quotes and estimates directly into Xero.
→Import credit notes
Credit notes and refunds into Xero automatically.
→Import journals
Journal entries in your Xero automatically.
→Import bank transactions
Bank statements from CSV, OFX, or PDF — especially useful when your bank doesn't support direct feeds.
→Import payments
Payment allocations into Xero automatically.
→Import batch payments
Bulk payment runs into Xero.
→Import contacts
Customer and supplier contacts into Xero.
→Start importing inventory items into Xero automatically
If you're spending even 15 minutes a week on manual Xero data entry, EntryRocket can give that time back. Most readers are ready within 2–3 business days.