Import Journal Entries
into Xero —
Automatically
Stop manually posting journal entries into Xero. Email your journal files to EntryRocket — from your spreadsheet, your consolidation tool, or your external accounting system — and they're posted in Xero automatically.
Used by businesses across the UK, Australia, New Zealand, and the US. Xero App Partner.
How it works
Email your journal entries
CSV, Excel, PDF — send as-is to <unique>@files.entryrocket.com
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Your custom reader processes it
Maps every field — narration, date, description, account, debits, credits — exactly how Xero needs it
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Journal entries appear in Xero
Every field, every line item — exactly as it should be
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You get a confirmation email
What was imported, what Xero returned, anything to review
Period-end journals are time-sensitive. Manual posting shouldn't slow you down.
Month-end closes, accruals, depreciation runs, intercompany allocations — journal entries need to be posted accurately and quickly. When your source data lives in a spreadsheet or external system and has to be manually re-entered into Xero, the risk of a posting error goes up and your close window gets tighter.
EntryRocket imports journal entries directly into Xero from your file. Debits and credits mapped correctly, account codes assigned, narrations included — posted automatically.
Common scenarios for importing journal entries into Xero
If your month-end process involves journals that start life in a spreadsheet, one of these probably applies.
Month-end accruals and adjustments
Your finance team prepares accrual journals in a spreadsheet every month — revenue deferrals, expense accruals, prepayment releases. EntryRocket posts them to Xero directly from the spreadsheet, so your close process doesn't stall waiting for manual entry.
Depreciation schedules from an external asset register
Your fixed asset register calculates depreciation outside of Xero. Each period, those depreciation journals need to be posted. EntryRocket imports them from your asset register export — debits and credits balanced, account codes mapped, narrations included.
Intercompany allocations across multiple Xero organisations
A group of companies sharing costs needs journals posted to multiple Xero orgs each month. EntryRocket can import the same allocation file and route journals to the correct Xero organisation automatically.
Consolidation entries from a reporting tool
Your group reporting or consolidation tool produces elimination journals or adjustment entries that need to land in Xero. EntryRocket imports them from whatever format your reporting tool exports — no manual re-entry, no transposition errors.
Import journal entries into Xero in four steps
The whole process takes less than a minute. You don't need to log into anything.
Email your journals
Send to your dedicated @entryrocket.com address. CSV, Excel, PDF — send them as-is. No reformatting required.
Your custom reader picks it up
Maps every field — narration, date, description, account, debits, credits — exactly how Xero needs it.
Your journal entries are posted in Xero automatically
Each line correctly mapped to the right account, with narrations and references intact.
You get a confirmation
An email showing what was imported, what Xero returned, and anything that needs a second look.
Import journals into Xero from any file format
EntryRocket works with every format your accounting software, supplier, or ERP system can produce:
- CSV and TSV files
- Excel spreadsheets (.xlsx, .xls)
- PDF documents
- XML and JSON exports
- IIF, TXT, and YAML files
Not sure if your format is supported? Send us a sample file and we'll tell you straight away.
Files received today
Xero document types
Every Xero document type, covered
Importing journals is just the start. EntryRocket can create any document type in Xero.
Each reader is built around your exact file format and your Xero setup — not a generic template.
Why businesses choose EntryRocket for Xero journal imports
100% accuracy
No typos, no transposed numbers. Your data goes straight from the file into Xero exactly as it should. Our accuracy rate is 100%.
Under a minute per import
Most imports complete in under a minute. We process over 3,000 files per hour.
No login required
Just email your files. You don't need to log into anything or change your workflow.
Xero-certified
EntryRocket is an official Xero App Partner. Our integration has been reviewed and approved by Xero's team.
Always on
Send files whenever it suits you — weekends, late night, whenever. EntryRocket picks them up immediately.
Real support
Got a question? You'll hear back from the engineers who build EntryRocket — not a chatbot, not a ticket queue.
Loved by businesses worldwide
"What used to take 10–12 working hours every week now takes just seconds. EntryRocket has transformed our bookkeeping workflow completely."
Irma Bantjes
CFO, Stratus Financial Group · Sydney, Australia
"Our process went from 10–12 working hours to less than 10 minutes. The time savings alone make this an incredible investment for any business."
Peter Samuel
Forward Trucking Services · UK
Frequently asked questions
About importing journal entries into Xero with EntryRocket.
View all FAQs →How do I import journal entries into Xero?
Email your journal file (typically a CSV or Excel export from your spreadsheet or accounting system) to your dedicated @entryrocket.com address. EntryRocket maps the debit and credit lines, account codes, and narrations and posts the journals in Xero automatically.
Can EntryRocket import multi-line journal entries into Xero?
Yes. Complex journals with multiple debit and credit lines are fully supported. Each line is mapped to the correct account code and the journal balances are validated before posting.
Can I import journals from Excel into Xero?
Yes. Excel is one of the most common formats for journal imports. EntryRocket reads your spreadsheet layout and maps columns to Xero's journal fields — you don't need to reformat your template.
Does EntryRocket check that journals balance before posting to Xero?
Yes. If a journal doesn't balance (debits don't equal credits), EntryRocket flags it in your confirmation email rather than posting an unbalanced entry to Xero.
What file formats work for importing journals into Xero?
CSV and Excel are the most common. EntryRocket also supports XML, JSON, TXT, and other formats — whatever your system or spreadsheet exports.
Can EntryRocket handle recurring journal imports on a schedule?
Yes. If you have recurring journals — monthly depreciation, standing allocations — you can send the file on the same schedule each period and EntryRocket processes them automatically.
Also import into Xero
EntryRocket handles every Xero document type — not just journals.
Import invoices
Sales invoices from any file format — CRM exports, e-commerce platforms, or supplier spreadsheets — straight into Xero.
→Import bills
Supplier bills from procurement systems, logistics platforms, or any file your suppliers send you.
→Import purchase orders
POs from any procurement system into Xero automatically.
→Import quotes
Sales quotes and estimates directly into Xero.
→Import credit notes
Credit notes and refunds into Xero automatically.
→Import bank transactions
Bank statements from CSV, OFX, or PDF — especially useful when your bank doesn't support direct feeds.
→Import payments
Payment allocations into Xero automatically.
→Import batch payments
Bulk payment runs into Xero.
→Import inventory items
Product and inventory data into Xero.
→Import contacts
Customer and supplier contacts into Xero.
→Start importing journal entries into Xero automatically
If you're spending even 15 minutes a week on manual Xero data entry, EntryRocket can give that time back. Most readers are ready within 2–3 business days.