Import Contacts
into Xero —
Automatically
Stop manually adding contacts to Xero one by one. Email your contact list to EntryRocket — from your CRM, your old accounting system, or a spreadsheet — and they're created in Xero automatically.
Used by businesses across the UK, Australia, New Zealand, and the US. Xero App Partner.
How it works
Email your contacts
CSV, Excel, PDF — send as-is to <unique>@files.entryrocket.com
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Your custom reader processes it
Maps every field — contact name, email, phone, address, tax number — exactly how Xero needs it
↓
Contacts appear in Xero
Every field, every line item — exactly as it should be
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You get a confirmation email
What was imported, what Xero returned, anything to review
Migrating to Xero or syncing your CRM shouldn't mean re-entering every contact by hand.
Moving to Xero from another system means your existing customer and supplier list needs to come with you. Or your CRM holds the master record and Xero needs to stay in sync. Either way, manually adding hundreds of contacts — names, addresses, account numbers, payment terms — is tedious, slow, and error-prone.
EntryRocket imports your contacts into Xero from any file. One-off migrations or regular syncs from your CRM — email the file and your Xero contact list is updated automatically.
Common scenarios for importing contacts into Xero
Whether it's a one-off migration or a regular sync, these are the most common reasons businesses import contacts into Xero with EntryRocket.
Migrating from another accounting system to Xero
Moving from MYOB, Sage, QuickBooks, or another platform. Your customer and supplier list needs to come with you. EntryRocket imports your contacts from whatever export your old system produces — names, addresses, payment terms, tax numbers, and account codes all mapped into Xero.
Syncing contacts from a CRM on a regular basis
Your CRM is the source of truth for customer data, but Xero needs the same contacts for invoicing. EntryRocket imports new and updated contacts from your CRM export on whatever schedule you need — weekly, monthly, or on demand.
Onboarding a batch of new suppliers
A procurement team bringing on a group of new suppliers at once. Rather than adding them to Xero one by one, export the list from your procurement system and email it. All supplier contacts, bank details, and payment terms appear in Xero ready to use.
Import contacts into Xero in four steps
The whole process takes less than a minute. You don't need to log into anything.
Email your contacts
Send to your dedicated @entryrocket.com address. CSV, Excel, PDF — send them as-is. No reformatting required.
Your custom reader picks it up
Maps every field — contact name, email, phone, address, tax number — exactly how Xero needs it.
Your contacts appear in Xero automatically
Customer and supplier details, addresses, account numbers, payment terms, and tax settings all correctly mapped.
You get a confirmation
An email showing what was imported, what Xero returned, and anything that needs a second look.
Import contacts into Xero from any file format
EntryRocket works with every format your accounting software, supplier, or ERP system can produce:
- CSV and TSV files
- Excel spreadsheets (.xlsx, .xls)
- PDF documents
- XML and JSON exports
- IIF, TXT, and YAML files
Not sure if your format is supported? Send us a sample file and we'll tell you straight away.
Files received today
Xero document types
Every Xero document type, covered
Importing contacts is just the start. EntryRocket can create any document type in Xero.
Each reader is built around your exact file format and your Xero setup — not a generic template.
Why businesses choose EntryRocket for Xero contact imports
100% accuracy
No typos, no transposed numbers. Your data goes straight from the file into Xero exactly as it should. Our accuracy rate is 100%.
Under a minute per import
Most imports complete in under a minute. We process over 3,000 files per hour.
No login required
Just email your files. You don't need to log into anything or change your workflow.
Xero-certified
EntryRocket is an official Xero App Partner. Our integration has been reviewed and approved by Xero's team.
Always on
Send files whenever it suits you — weekends, late night, whenever. EntryRocket picks them up immediately.
Real support
Got a question? You'll hear back from the engineers who build EntryRocket — not a chatbot, not a ticket queue.
Loved by businesses worldwide
"What used to take 10–12 working hours every week now takes just seconds. EntryRocket has transformed our bookkeeping workflow completely."
Irma Bantjes
CFO, Stratus Financial Group · Sydney, Australia
"Our process went from 10–12 working hours to less than 10 minutes. The time savings alone make this an incredible investment for any business."
Peter Samuel
Forward Trucking Services · UK
How do I import contacts into Xero?
Email your contact file to your dedicated @entryrocket.com address. EntryRocket maps the contact data — name, email, address, phone, account number, payment terms — and creates or updates the contacts in Xero automatically.
Can I import both customers and suppliers into Xero in the same file?
Yes. EntryRocket can distinguish between customer and supplier contacts from a field in your file, or you can send separate files for each. Either approach works.
Can EntryRocket update existing Xero contacts, or only create new ones?
Both. If a contact already exists in Xero (matched by name or account number), EntryRocket can update it with new details from your file. New contacts are created fresh.
Can I import contacts from my CRM into Xero?
Yes. If your CRM can export contacts as a file (CSV, Excel, XML, or JSON), EntryRocket can import them into Xero. We build a custom reader around your CRM's export format.
What file formats work for importing contacts into Xero?
CSV, Excel, XML, JSON, and most structured formats your CRM or source system can produce.
Is contact import useful for migrating from another accounting system to Xero?
Yes — it's one of the most common use cases. Export your contacts from your old system, send the file to EntryRocket, and they appear in Xero. Much faster than manual re-entry.
Also import into Xero
EntryRocket handles every Xero document type — not just contacts.
Import invoices
Sales invoices from any file format — CRM exports, e-commerce platforms, or supplier spreadsheets — straight into Xero.
→Import bills
Supplier bills from procurement systems, logistics platforms, or any file your suppliers send you.
→Import purchase orders
POs from any procurement system into Xero automatically.
→Import quotes
Sales quotes and estimates directly into Xero.
→Import credit notes
Credit notes and refunds into Xero automatically.
→Import journals
Journal entries in your Xero automatically.
→Import bank transactions
Bank statements from CSV, OFX, or PDF — especially useful when your bank doesn't support direct feeds.
→Import payments
Payment allocations into Xero automatically.
→Import batch payments
Bulk payment runs into Xero.
→Import inventory items
Product and inventory data into Xero.
→Start importing contacts into Xero automatically
If you're spending even 15 minutes a week on manual Xero data entry, EntryRocket can give that time back. Most readers are ready within 2–3 business days.