Import Bills
into Xero —
Automatically
Stop keying supplier bills into Xero by hand. Email your bill files to EntryRocket — CSV, Excel, or PDF — and they're created in Xero automatically. No reformatting, no manual entry, no errors.
Used by businesses across the UK, Australia, New Zealand, and the US. Xero App Partner.
How it works
Email your bills
CSV, Excel, PDF — send as-is to <unique>@files.entryrocket.com
↓
Your custom reader processes it
Maps every field — date, due date, reference, contact, line item details — exactly how Xero needs it
↓
Bills appear in Xero
Every field, every line item — exactly as it should be
↓
You get a confirmation email
What was imported, what Xero returned, anything to review
Tired of entering supplier bills into Xero manually?
Every time a supplier sends a bill, someone on your team opens the file, finds the invoice number, types it into Xero, copies the amount, checks the tax code, and moves to the next one. Multiply that by dozens of suppliers and hundreds of bills a month, and you have a serious time problem — and a serious error risk.
EntryRocket automates the entire process. Your supplier bills land in your inbox. You forward the file. They appear in Xero.
Common scenarios for importing bills into Xero
If your accounts payable process involves repetitive manual entry, one of these probably sounds familiar. EntryRocket handles them all.
Logistics companies processing carrier invoices weekly
A freight business receiving 200+ carrier bills every week — each with different line item structures, surcharge types, and reference formats. EntryRocket reads each carrier's format and creates bills in Xero with the correct expense codes, and can automatically deduct fuel levies or apply markup calculations before the data reaches Xero.
Retailers managing supplier bills across dozens of vendors
A retail chain receiving product invoices from 30+ suppliers. Some send PDFs, some send CSVs, some email Excel files. EntryRocket has a reader for each supplier format, so every bill lands in Xero correctly coded — no matter how it arrives.
Businesses with complex bill approval workflows
Your AP team receives supplier bills and needs them in Xero before the approval process can begin. EntryRocket gets the bills into Xero as drafts immediately, so approvers can start reviewing right away instead of waiting for someone to key them in.
Companies that need to transform bill data before it hits Xero
A business that needs to split freight costs across departments, add handling fees, or convert foreign currency amounts. EntryRocket's readers don't just import — they apply your business rules to the data automatically, so what arrives in Xero is exactly what your accountant expects.
Import bills into Xero in four steps
The whole process takes less than a minute. You don't need to log into anything.
Email your bills
Send to your dedicated @entryrocket.com address. CSV, Excel, PDF — send them as-is. No reformatting required.
Your custom reader picks it up
Maps every field — date, due date, reference, contact, line item details — exactly how Xero needs it.
Your bills appear in Xero automatically
Every field correctly coded exactly as they should be — ready for approval.
You get a confirmation
An email showing what was imported, what Xero returned, and anything that needs a second look.
Import bills into Xero from any file format
EntryRocket works with every format your accounting software, supplier, or ERP system can produce:
- CSV and TSV files
- Excel spreadsheets (.xlsx, .xls)
- PDF bills
- XML and JSON exports
- IIF, TXT, and YAML files
Not sure if your format is supported? Send us a sample file and we'll tell you straight away.
Files received today
Xero document types
Every Xero document type, covered
Importing bills is just the start. EntryRocket can create any document type in Xero.
Each reader is built around your exact file format and your Xero setup — not a generic template.
Why businesses choose EntryRocket for Xero bill imports
100% accuracy
No typos, no transposed numbers. Your data goes straight from the file into Xero exactly as it should. Our accuracy rate is 100%.
Under a minute per import
Most imports complete in under a minute. We process over 3,000 files per hour.
No login required
Just email your files. You don't need to log into anything or change your workflow.
Xero-certified
EntryRocket is an official Xero App Partner. Our integration has been reviewed and approved by Xero's team.
Always on
Send files whenever it suits you — weekends, late night, whenever. EntryRocket picks them up immediately.
Real support
Got a question? You'll hear back from the engineers who build EntryRocket — not a chatbot, not a ticket queue.
Loved by businesses worldwide
"What used to take 10–12 working hours every week now takes just seconds. EntryRocket has transformed our bookkeeping workflow completely."
Irma Bantjes
CFO, Stratus Financial Group · Sydney, Australia
"Our process went from 10–12 working hours to less than 10 minutes. The time savings alone make this an incredible investment for any business."
Peter Samuel
Forward Trucking Services · UK
How do I import bills into Xero?
Email your bill files to your dedicated @entryrocket.com address. EntryRocket maps the data and creates the bills in Xero automatically — supplier contact, amounts, tax codes, due dates, all of it. No manual entry required.
Can I bulk import supplier bills into Xero?
Yes. EntryRocket handles bulk bill imports with no volume limit. Whether you're processing 10 bills or 1,000, you email the file and they appear in Xero.
What file formats can I use to import bills into Xero?
CSV, Excel, PDF, XML, JSON, IIF, TXT, and YAML. Whatever your supplier sends or your system exports, EntryRocket works with it.
Can EntryRocket handle bills from multiple suppliers in different formats?
Yes. You can have multiple custom readers — one per supplier or file format. Each reader is built around that supplier's specific layout. You email the file, it gets routed to the right reader automatically.
Does EntryRocket handle GST and VAT tax codes on bills?
Yes. Your custom reader maps tax codes according to your rules. If different suppliers use different codes, or you have specific rules per line item, we build that into your reader.
How long does it take to set up bill imports?
Most readers are ready within 2–3 business days. You test in your own Xero account first and we refine until you're happy.
Also import into Xero
EntryRocket handles every Xero document type — not just bills.
Import invoices
Sales invoices from any file format — CRM exports, e-commerce platforms, or supplier spreadsheets — straight into Xero.
→Import purchase orders
POs from any procurement system into Xero automatically.
→Import quotes
Sales quotes and estimates directly into Xero.
→Import credit notes
Credit notes and refunds into Xero automatically.
→Import journals
Journal entries in your Xero automatically.
→Import bank transactions
Bank statements from CSV, OFX, or PDF — especially useful when your bank doesn't support direct feeds.
→Import payments
Payment allocations into Xero automatically.
→Import batch payments
Bulk payment runs into Xero.
→Import inventory items
Product and inventory data into Xero.
→Import contacts
Customer and supplier contacts into Xero.
→Start importing bills into Xero automatically
If you're spending even 15 minutes a week on manual Xero data entry, EntryRocket can give that time back. Most readers are ready within 2–3 business days.